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Careful arrangement of a business meeting will show that you are a good and professional leader who is able to show his/her organisational skills. To arrange a successful meeting will require a good time management and an attentive preparation. There are several tips which can help you to maximise your effort.
Fill in the blanks with words from the box:
issues book reminder outline confirm agenda purpose responsibilities aids arguments proof majority
- Think of the 1) ______ of the business meeting and write it down
- Think of the meeting time carefully and choose the time which suits the 2) ______ of the participants, 3) ______ the room in advance and make sure that you have enough seats for all the members
- Prepare an 4) ______ with the topics you want to be discussed and 5) ______ the time devoted to each speaker or to each topic. Ask your colleagues to go over the agenda and check the order, timing and structure
- Send the agenda to the participants in advance so that they have time to go over the notes, to look up additional information and 6) ______ to support their 7) ______. Along with the agenda you can also send any visual 8) ______ or documents for the participants to study and read in advance. Also, you can distribute the hard copies of the agenda to the participants and bring the extra ones to the meeting.
- Contact everybody to 9) ______ their attendance and discuss their 10) ______ as well as be prepared to offer help with any questions and support of the participants asked to present some key 11) ______
- The 12) ______ of the meeting should be sent 24 hours before the meeting together with any last minute changes concerning the time, location or agenda
Correct answers can be found at the bottom of this article
Fill in the blanks:
Before the meeting starts, seat or have everyone seated at the table and sit at the aids 1) ______ of the table. Your responsibility is to 2) ______ the agenda out at the beginning and pass any handouts you have prepared for the participants. Have somebody write down the 3) ______ of the meeting and control the 4) ______ of the meeting. Try to minimize the number of participants to the necessary 5) ______ and keep everyone involved.
Correct answers can be found at the bottom of this article
Read this paragraph and choose whether the following statements are true or false:
One of the important parts of preparation for the meeting is refreshment and snacks. If you choose the right food, it can rise the effectiveness of the meeting as well. For example, fruit and vegetables will prevent the participants from dehydration and carbohydrate overload that comes with eating croissants and baguettes. Or you can choose cheese, crackers or pretzels.
The snacks should be placed in the centre of the table so that they are within the reach and people do not get distracted getting up and walking around the room. Do not forget to prepare a plate, napkin and a glass of water for each participant.
TRUE/ FALSE _______ It is not necessary to have snack and refreshment during a business meeting.
TRUE/ FALSE _______ Fruit is a better snack than pastry.
TRUE/ FALSE _______ Fruit prevents people from hydration.
TRUE/ FALSE _______ Choose a special small table in the corner for the snacks so that the participants are not distracted by the food.
TRUE/ FALSE _______ Cheese or crackers are also good snacks.
Correct answers can be found at the bottom of this article
At the end of the meeting, state the key issues again, remind the participants the dates when they need to be resolved and delegate to each participant their particular task or tasks.
TEST YOUR KNOWLEDGE:
Correct answers:
Fill in the blanks.. 1)purpose, 2) majority, 3) book, 4) agenda, 5) outline, 6) proof, 7) arguments, 8) aids, 9) confirm, 10) responsibilities, 11) issues, 12) reminder
Fill in the blanks.. 1) head, 2) lay, 3) minutes, 4) order, 5) minimum
Read this paragraph.. F, T, F, F, T
JAZYKOVÁ AGENTÚRA SKRIVANEK
Skrivanek ja najväčšia jazyková agentúra v strednej a východnej Európe. Na trhu jazykových služieb pôsobí už od roku 1994. Kancelárie a učebne agentúry Skrivanek nájdete v 3 mestách na Slovensku a v ďalších 13 krajinách sveta.
Ako jedna z najväčších prekladateľských agentúr v Európe sa stal Skrivanek uznávaným šecialistom na európske a ázijské jazyky. Zamestnáva viac ako 400 kvalifikovaných jazykových odborníkov a ponúka odborné preklady do všetkých jazykov.
Okrem rôznych typov kurzov pre verejnosť Skrivanek zabezpečuje aj výučbu na kľúč pre firmy a jednotlivcov, jazykové audity, pobytové a zahraničné kurzy alebo prípravu na jazykové skúšky pre deti aj dospelých.
Viac informácií nájdete na www.skrivanek.sk
